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A digital data room is a secure professional environment in which you can store, share and collaborate on sensitive documents. It is an essential part of any project that require the management of documents and storage, including mergers and acquisitions or court cases, fundraising and business partnerships. The right provider will assist you in adding an additional layer of protection to your most important documents and increase the likelihood of a successful project as well as reduce the risk.

Historically, those involved in due diligence or legal proceedings needed to visit a physical location and manually look through piles of papers. This slows down the process and increases the cost. VDRs solve this issue by allowing multiple parties to review and access documents online, without having to travel or be in the same location.

When selecting a VDR, be sure to think about features such as the streamlined guest credentialing process and the ability to grant granular permissions. A feature for granular permissions lets you to set access policies for folders and individual documents. This is crucial as it allows your team to be more flexible, and also ensures that only the data that you want them to view is accessible.

You should also think about whether your VDR has dynamic watermarks. This feature can help you recognize documents when they are printed and will prevent unauthorized file sharing. A reliable data room VDR will come with a wide range of watermark options to allow you to select the ones that are most suitable for your needs. It also allows users to modify these settings for different types of documents and folders to make the process easier.