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A successful board meeting is a crucial element of a good governance. It facilitates an intelligent discussion and makes decisions that can propel your company forward. If the meeting is centered around discussing goals for the future or discussing program successes and failures, or addressing important legal issues, it is essential to conduct an extensive and lively discussion. Board meetings that are efficient and productive are well-planned and include timely distribution of material as well as a thorough and informative agenda, and clear communication of the process of making decisions.

1. Make sure that the agenda of the meeting is distributed to all participants prior to the meeting and is easily accessible.

It is impossible for a board to hold a successful board meeting if participants are looking for essential materials as they are being discussed or, even more importantly when the material is not accessible in advance. This is avoided by disseminating all materials and agendas at least 3-4 days prior to the meeting.

2. Begin the meeting on time.

Board members are most engaged when they come prepared to the meeting, which is why it is imperative to ensure that the board meeting is held promptly. You can accomplish this by ensuring that all relevant materials are included listed on the agenda and restricting discussion topics to those that are essential to the meeting. It is also possible to arrange the meeting outside the boardroom such as at a program site or breakfast gathering, to provide an opportunity for a change of scene and to stimulate new ideas and discussions.