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There is an old adage that states “An an ounce of prevention is worth a pound of cure.” This rings true for meetings, especially when it involves planning and preparing. The more time you devote in ensuring that your meeting is well-organized, the more productive it will be.

Whether it’s a brainstorming session or an update on a project, or even a call with a client there are specific steps that everyone in the meeting should follow to prepare for the gathering. This article will provide simple tips that can assist you in ensuring that the meeting you’re attending is productive and efficient.

Start by identifying the purpose of the meeting. Then, you can determine the essential topics and allocate time slots to each. This will help you stay on track and prevent tangents that could distract the discussion. It will also help you determine your meeting length.

Next, gather any materials that you plan to share during the meeting. These could include slides for presentations reports, slides, or any other documents that contribute to the discussion. Last step: Ensure that these documents are easily accessible to participants. You can add them to the meeting invitation or share them on your internal communications channel.

Review the list of participants and determine if each participant is involved in the discussion. If not, you should remove anyone with the same knowledge or decision-making authority. Consider assigning an individual directly accountable for each action item.