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The board of directors is accountable for the management of a business. They take decisions and decide on policy. In most companies, the board must vote on decisions. Your board must have clear rules for meetings and guidelines to ensure a successful decision-making procedure.

The meeting rules most boards follow are based on Robert’s Rules of Order, an English Parliamentary rule book that was written by American General Henry M. Robert in 1876 to avoid meetings turning into chaos. Although Robert’s Rules of Order is not mandatory for every board to adopt, formal guidelines can be used to create an orderly framework that will allow for that there are no misunderstandings during virtual or hybrid meetings where directors might be lost in a shuffle of computer faces.

This includes making sure the agenda is clear and concise. In order to do this, well-written documents for the board are required to be prepared and distributed prior the meeting to ensure that directors are prepared to discuss. It is also essential to limit the amount of time dedicated to routine and reports which can quickly drag down the meeting.

Other rules for meetings include the limitation of how many times someone can speak on any motion (two minutes) and ensuring that all speakers remain relevant to the issue at hand. If a particular motion is causing a heated debate or causing tension and tension, a motion for a resolution to close discussion can be made with a vote of two-thirds. Finally, to keep the discussion from becoming a waste of time, it is essential that all participants respect each other and not undermine other members by slamming their motives, or using sexist language.