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The Role of a Virtual Data Room

A VDR’s job is to protect sensitive and vital corporate documents and information, and make them available for business transactions and inspections by regulatory authorities. This includes confidential documents, private records, intellectual property and other sensitive data. It should be accessible to authorized users, while ensuring maximum security and privacy.

Most commonly, investment bankers use VDRs to facilitate due diligence during M&A activities. When companies merge, team up or raise money together they will share confidential information which requires easy access and storage. A virtual dataroom is the ideal instrument to aid in this process.

VDRs can also be utilized by external auditors as well as internal regulators for auditing company practices such as compliance, accounts and practices. Since auditors are in different time zones and locations so it is important to provide them with a central system for reviewing all relevant files. A virtual data room allows them to review the documentation from anywhere at any time and on any device.

When selecting for a VDR make sure you choose one with an user-friendly interface that is compatible with the majority of devices. Choose a provider that does away with plugins needed to view documents and scroll-view features, and multilingual support for user interaction. To avoid any overage fees make sure you choose a service that offers flat-rate, unlimited users and storage. Choose a provider that has a robust mobile application to allow your users to stay connected on the go.