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A board meeting agenda is a document that can assist you in keeping your meetings productive and on the right track. When you want to maximize the time your board members spend together there is more to it than fashion.

Begin your meeting with an official call to order, followed by an introduction by the facilitator or board chair. The next step could be to adopt the minutes from the previous meeting or the financial report. It is also possible to review the latest updates to the committee or other administrative tasks. It’s a good idea following that, you should reserve a section of the meeting for discussions on strategic planning and other governance matters. You may also want to include a confidential or sensitive topic in an executive session, if your organization’s bylaws permit it.

Throughout the meeting, be sure to pay attention thoughtfully to each item. You should raise any concerns or questions you may have about the presentation and allow your fellow board members to respond. Be mindful not to go off topic and discuss issues that aren’t part of the agenda. This can waste valuable time during meetings and distract from the most important topics on your agenda. To prevent this from happening it is possible to add an “parking lot” item at the bottom of the agenda, to promote various topics that require more attention in the future.

Finally, be sure to send your board members the agenda at least a week in advance of your scheduled meeting. This allows everyone time to go through the agenda and plan their thoughts for the meeting. It’s a good idea to include any supporting documents required by board members to comprehend the topic.

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